Womens Eurotour Regulations

Womens Eurotour Regulations

1. General in formation
These regulations are made to clear out how terms and conditions for organising and participating in the Women Euro Tour event series. The Women Euro Tour is an International tour which consists of up to six (6) stops in 2013. The Women Euro Tour is organized by the EPBF (European Pocket Billiard Federation) and local organisers.

2. Classification
Women Euro Tour consists of up to four (4) open events organised in co-operation with the EPBF and two (2) Euro Tours organised by the EPBF in order to create unique European ranking system for women athletes. These event organisers accepted terms and conditions made by the EPBF. This ranking system will be governing ranking for qualification for all events organised by the WPA (World Pool Association).

3. Annoucements and Entry fee
When possible two (2) months ahead of the Women Euro Tour (WET) the EPBF will upload the announcement form on the WET website with the date for announcement deadline.

Before an athlete can announce for an event, she needs to register first at the WET website. This registration procedure have to be done only once. IF the player is already registered, also if it is done via the Euro Tour events last year, then they don’t have to register again!

The procedure is as follows:
a. Click at the following link: http://www.eurotouronline.eu/player_registration.asp?db=eurotour&eventheader=yes&showtabs=yes&header=no&filter=yes&footer=yes
b. Fill out the details as requested.
c. Click at: yes I want to finalize the registration
d. Click submit

Each player will then receive two E-mails from us (1) telling that you registration is processed and (2) with your player ID and all further filled out details. After the registration procedure is finished (this is the case if a player received the 2nd confirmation E-mail with the details and player ID) the player can announce for a Euro Tour event. This announcement procedure have to be followed by those players who want to announce per event.

After you received the player ID. Please follow the following procedure:
a. Go to the website www.eurotourwomenonline.eu (will be available from 15.02.2013)
b. Click at announcement (at the bottom of the site)
c. Fill in your player ID and click at check player ID (your details will be filled in)
d. Fill in your E-mail address
e. Fill in your password
f. Click at: yes I want to participate. My announcement is binding
g. Click at submit

You will then receive two E-mails from us (1) telling that your announcement is processed and (2) the invoice for this event.

Upon the announcement a confirmation will be sent to the player with the invoice for the entry fee to the tournament.

There are 4 options to pay the entree fee:
After the registration procedure is finished the athlete can announce for a WET event. This announcement procedure have to be followed by those athletes who want to announce per event.

4.1. Payment of entry fee by bank transfer (in case of ET organised by EPBF)
Payment of 50 €, must be received 2 weeks prior to the commencement of the event. Confirmation of payment will be given, any late payments will be returned with any costs belonging to the sender.

4.2. Payment of entry fee at the accreditation (in case of ET organised by EPBF)
Payment of 50 €, must be received before Players meeting takes place, any late payments will have aditional 25 € penalty on top of the original fee.

5. Cancellation of announcements (in case of ET organised by EPBF)
If an athlete announced herself for a WET event and paid the entry fee it is allowed to cancel the participation without loosing the entry fee. The cancellation will be accepted if the cancellation is send by writing minimum one week before the accreditation start of the event to the tour manager. The paid entree fee will then be forwarded to the next event or can be paid back to the athlete. Cancellations within one week of the accreditation start of the event, can only be accepted if the athlete is sick or have an accident or an accureness in that direction. All cancellations within a week of the accreditation start of the event need a certifcation from a doctor or police in order to make sure that the entree fee is not lost.

If all documents are provided in the date then the entry fee will be forwarded to the next event. In all other cases with exception of the above the entry fee will not be returned and therefore is lost. IBPF reserve the right to issue or decline a refund. If it turned out that an athlete announced himself for the event and did not pay the entry fee upfront because he decided to pay at the venue, and do not show up, the entry fee is still to pay. The athlete in question will then be put on the so called “black list“ which means that the open entry fee first have to be paid before the athlete in question can enter a next WET event.

6. Participation eligibility
An athlete is eligible to participate as a representative of the nation for which they hold a valid passport. Athletes representing nations in which there is no National Federation can apply for a direct membership to the EPBF. The EPBF board need to be contacted with the request to become a direct member.

7. Accreditation and the Players meeting
All athletes are obligated to check at the accreditation desk and participate in the Players meeting. The draw will be officially posted on the WET website and on the board at the venue after the Players meeting.

8. System of the tournament series
All Women Euro Tour stops are tournaments with a maximum of 128 athletes and the tournament starts with double elimination. Depending on the number of participants, single elimination starts from:

  • Up to 32 athletes – single knock-out stagestarts from – quaterfinals
  • Up to 64 athletes – single knock-out stagestarts from – last 16
  • Up to 128 athletes – single knock-out stagestarts from – last 32

The tournament is played with 8 seeded athletes, based on the WET ranking, which are seeded from numbers 1 to 8. The format of the WET can be changed by the tournament management.

9. Races
Depending on the tournament there will be three (3) different disciplines.

  • 9-ball – race to 7
  • 8-ball – race to 6
  • 10ball – race to 7

The tournament director has the right to amend the races before the tournament starts.

10. Prize money
The prize money break down will be determinated and announced prior each event, depending on the organisers. On top of this prize money the EPBF will add minimum of 1000 € Open events that are qaulified for European Women Ranking system (maximum of 4 events per sports season) will reveive in total 8.000 €, or 2.000 € per event. In case where the organiser has a qualified EPBF officials (Tournament leader and referee) the entire given amount must go on top of the announced prize money. In case where EPBF needs to send officials to the event, 1.000 € will be added to the prize money and other thousand will be used for travel costs for officials. Payment of the prize money will be possible in two different options. Open event Organisers may chose to give prize money via bank or in cahs, while EPBF ET events will always pay out prize money via bank.

  • By bank – the athletes who should receive prize money by bank have to make sure that the administration receive the correct bank details of his bank account. If the bank details are supplied, the prize money will be at the athletes account within 3 weeks after the event.
  • In cash at the tournament desk 5% of the prize money will be deducted automatically as sanctioning fee for EPBF.

11. Ranking
The Women European Ranking for 2013 is as follows:

Skärmavbild 2013-08-24 kl. 11.48.54

After each WET stop the new ranking list will be updated on the WET website. From the last 6 tour stops, up to 5 results will be used to form the rankings.

12. Referee’s and Tournament leaders
The IPBF/EPBF will have one (1) referee and official tournament leader present at the venue for the duration of the event. The athletes are responsible for match scoring through the equipment supplied and are responsible for calling the referee when needed.

13. Time limit
In order to better control the schedule of an event, each match can be given a certain time limit. Should after 50% of the announced duration of a match, less than 50% of the race-to average has been scored, a shot clock can be implemented which is down to the TL discretion. After enforcing the shot clock the time for each shot is 35 seconds, with a warning after 25 seconds. Each athlete will be allowed one 25-second extension during each rack. The shot clock will be started when all balls come to rest, including spinning balls. The shot clock will end when the cue tip strikes the cue ball to initiate a stroke or the when athlete’s time expires from the shot clock. If an athlete runs out of time, it will be a standard foul.

14. No show
Athletes must be at the table and ready to play their assigned match at the appointed match time. If a athlete is late for his appointed match time, he will have fifteen minutes to report to his assigned table ready to play or he will lose the match. If a athlete is not present and ready to play at the given time the following procedure is in force. 1 minute late = 1 game to the oponent, 6 minutes = 2 games, 11 minutes = 3 games. When 15 minutes have elapsed the game is forfeited. Tournament officials are the only ones who have the power to implement this. If a athlete is not present within 15 minutes following the official announcement of his/her match, this match will be forfeited. Should this happen in the winner’s bracket of a double elimination system, he/she will be placed in the loser’s bracket. Otherwise such athlete is disqualified. Should both athletes in one and the same match in the winner’s bracket arrive too late, both of them will be disqualified since both of them cannot use the one and only existing spot in the loser’s bracket.

15. Tapping of Tables (in case of ET organised by EPBF)
At the Eurotour, the tables are tapped. In 9-ball the position of the racked balls will be moved upwards so that the 9-ball is placed on the spot. Athletes must never tap the tables; only tournament officials should tap or re-tap the racking area if required.

16. Magic Ball Rack Regulations

16.1. Magic Ball Rack Usage
The Magic Ball Rack can be used for the disciplines: 8-ball, 9-ball and 10-ball. In 14/1 it´s not allowed to use the Magic Ball Rack.

16.2. Positioning of the Magic Ball Rack
The table must be marked before the tournament has started. A Vertical line must be drawn for the positioning of the Magic ball rack. This line must be long enough to pass through the top and bottom holes on the magic ball rack.

16.3. Removing of the Magic Ball Rack
After the break, the Magic Ball Rack must be removed by the referee from the table as soon as possible without disturbing any of the balls. If a referee is not present and there are balls obstructing the removal of the Magic ball rack, the opponent must be the one to remove the Magic Ball Rack. If there are no obstructions, the player at the table may remove the magic ball rack without the opponent interfering. With or without a referee present, the magic ball rack can only be removed if not more than 2 balls are an obstruction in its removal. Exception to this rule applies if 1 or more balls are frozen and obstructing the removal, in this case the magic ball rack stays in place untill such time that the frozen balls are no longer an obstical in the removal of the magic ball rack. With the removal of the magic ball rack, the referee or opponent may use markers in the form of ball markers or chalk blocks which are at their disposal to mark the obstructing balls. The Magic ball rack must be placed in its required spot away from the playing area including the rails and the balls placed back into their original position.

16.4. Fouls involving the Magic Ball Rack
Once the Magic ball rack is removed from the playing surface, it can not interfere with the game i.e. It will be considered a foul shot if the template is lying on the rail and a ball (Cue or object ball touches the template that is lying on the rail).

17. Dress Code
All athletes must be dressed according to the EPBF Dress Code ‘B’.

18. Time-Out Regulation
One (1) time-out for each athlete is allowed per match, the length of the time-out is five (5) minutes. The time out can be taken between racks no matter who’s break it is,. The opponent must remain seated as in normal play, if he decides to use his time-out in the same time no further time out will be allowed.

The athlete taking the time out should remember that his actions must be within the spirit of the game and if he acts otherwise, he is subject to a penalty under the Unsportsmanlike Conduct. Reasons for an imposed penalty are: taking time out other than in between the racks, smoking or drinking alcohol during the time-out and lat return after a time-out.

Penalties for such violations are; a game/frame (current and/or next) is awarded to the opponent. Should a athlete violate this rule a second time, the athlete will be disqualified from the discipline and/or event.

19. Unsportsmanlike Conduct
The rules and regulations give the referee and other officials considerable latitude in penalizing unsportsmanlike conduct. Several factors should be considered in such decisions, including previous conduct, previous warnings, how serious the offense is, and information that the athletes may have been given at the athletes meeting at the start of the tournament.

20. Additional rules
EPBF / IBPF have the option to make necessary additional regulations prior to each event. Additional changes must be announced with the invitation and or at the athletes meeting..

21. Break box (only used at 10-Ball)
A line is drawn 420mm from the edge of the cushion on both sides parallel with the side cushion from the kitchen line to the head rail creating 3 segments (boxes) of almost equal proportion. These boxes are known as inside and outside. Break should be done from the outside box.

22. Three point rule (only for 9-Ball)
In order to avoid that athletes are using the so-called “soft-breaks” that would allow increased control over breaks and allow advantages beyond what was foreseen when the 9-Ball discipline was introduced, the EPBF has decided to introduce special break rules. The following rules are to be seen as an addition to the WPA 9-Ball rules that otherwise are valid in all EPBF events (excluded from this rule: Wheelchairs)

Additional demands for a satisfactory break: At least three (3) object balls must either be pocketed or touch (see special notes below) the head string as a result of a break in order for it to be satisfactory. Any combination of the above (i.e. 1 object ball pocketed and 2 object balls touching the head string, or 2 object balls pocketed and 1 object ball touching the head string) is also satisfactory.

Failure to meet additional conditions:
If a athlete fails to fulfil the additional demands, but is otherwise performing a legal break, the break is considered non-satisfactory and the following rules are to be followed:

  1. If the 9-ball has been pocketed it shall be re-spotted before play is continued.
  2. The opponent may choose either to accept the table as it is, or hand it back to the athlete that performed the break.
  3. In case the opponent accepts the table as it is, he/she will not be allowed to perform a push-out.
  4. If the table is handed back to the athlete that performed the break, he/she is allowed to perform a push-out. If a push-out is being played the opponent has the option to accept the table as it is, or again hand the table back.

Special notes:

  1. The WPA rules for 9-Ball are to be considered at all times, and the special 9-Ball break rules as described in the above are additions to these rules, valid for a tournament only when introduced beforehand.
  2. Whenever a break is legal according to the WPA rules, and the above additional demands for a satisfactory break (if in use) has been met, the athlete on the table is allowed to perform a push-out.
  3. In order to meet the additional demands for a satisfactory break, object ball(s) do not have to cross the head string completely. It is enough if any part of an object ball, as seen from above, is breaking the head string.
  4. If an object ball crosses the head string and returns into a pocket, it is only counted as 1 ball achieving the required rule, not 2.

23. Logo’s
Athletes are permitted to wear a total of five (5) sponsors on their outfit. Logo’s must not be bigger than 100 mm x 50 mm or circle diameter is100mm, and must not be in direct conflict with the tour sponsors.

At the request of the promoter, athletes may be required to wear the logo of the main sponsor in the Semi finals and final. Athletes are required to give notice of the sponsors that they represent before the tournament series begins and any updates such as new or cancellations during the series. Failure to notify these may result in the refusal of such permission. IBPF reserve the right to refuse any such logo’s that may be offensive or in direct conflict with the tour sponsors.

24. Sanctioned tournaments
The WET series belongs to the EPBF and is a Sanctioned event. In the event of a collision of Sanctioned tournaments, the athlete agrees that priority is given to the WET series. Participation at any Non-Sanctioned event is prohibited.

25. Hotels and Accomodation
Bookings and hotel obligations will be available prior to the event with the invitation. Hotels provided by the organiser must be used (where applicable) otherwise entry to the tournament is invalid.

26. Media and TV
All consents under the Performers’ Rights Protection Acts 1958 to 1972 or under similar legislation in other countries of the world in connection with the Performance of the Athlete in the Series and the exploitation of the Athlete’s performance in the Series by any means and in all media including (but not by way of limitation) all forms of theatrical exhibition, television broadcast, internet and video exploitation are hereby granted and assigned by the Athlete to the Promoter. The Athlete acknowledges to the Promoter that the entire copyright throughout the world in any film and/or video or other recordings of the Athlete taken or made during the WETr Series shall belong to the Promoter absolutely. The Athlete warrants to the Promoter that he/she is able to assign all such rights and give such acknowledgments as written above. The Athlete agrees to carry out any reasonable request by the Promoter on match days to assist in hospitality or promotion for the benefit of the Series sponsors.

The athlete acknowledges that by agreeing to participate in the WET Series that any rights of recovery he may have against the promoter for personal injury or damage to property whilst participating in the Series are waived. The promoter and sponsors cannot be held responsible for any articles of value left anywhere in the venue at any time. Athletes bringing the event, sponsors or officials, including the venue into disrepute through media or public forums will be subject to the rules and regulations laid down by the EPBF. Responsible explanations of legitimate and unsatisfying conditions are not forbidden. Sports regulations and the code of conduct can be found on www.epbf.com.

27. Program 2013
The following dates and venues are clear for 2013:

  • Portugal Women 8ball Open – 23.-24. March
  • Luxembourg Ardanen Cup – 16.-20. May
  • Austria Open – 25.-26. May
  • Swedish 10-ball Open – 11.-13. July

28. Final clause
The tournament management have always the right to change the rules, written in this document, having in mind that this change is for the betterment of the Euro Tour. Changes will be made in consultation of the EPBF Sports director but the final decision will be done by the tour management.